Privacy Policy

Welcome to Deskera Singapore Pte. Ltd. (“ Deskera ”)’s privacy policy. Deskera respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Clause 1 - Introduction

This privacy policy aims to give you information on how Deskera collects and processes your personal data through your use of this website.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

Clause 2 - The Data We Collect About You

Personal data means data, whether true or not, about an individual who can be identified from that data, or from that data and other information to which we have or are likely to have access. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which include but are not limited to the following:

  1. Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.

  2. Contact Data includes billing address, delivery address, email address and telephone numbers.

  3. Financial Data includes bank account and payment card details.

  4. Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.

  5. Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

  6. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.

  7. Usage Data includes information about how you use our website, products and services.

  8. Financial Data includes bank account and payment card details.

  9. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Clause 3 - How Your Personal Data Is Collected

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes but is not limited to personal data you provide when you:

  1. apply for our products or services;

  2. create an account on our website;

  3. subscribe to our service or publications;

  4. request marketing to be sent to you;

  5. enter a competition, promotion or survey; or

  6. give us feedback or contact us.

Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.

Third parties or publicly available sources. We will receive personal data about you from various third parties and public sources, including but not limited to:

  1. Technical Data from the following parties:

    • analytics providers;

    • advertising networks; and

    • search information providers.

  2. Contact, Financial and Transaction Data from providers of technical, payment and delivery services.

  3. Identity and Contact Data from data brokers or aggregators.

  4. Identity and Contact Data from publicly available sources.

Clause 4 - How We Use Your Personal Data

We will only use your personal data when the law allows us to. Commonly, we will use your personal data in the following circumstances:

  1. Where we need to perform the contract we are about to enter into or have entered into with you.

  2. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  3. Where we need to comply with a legal obligation.

We have set out below, in a table format, a description of some of the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Purpose/ActivityType of dataLawful basis for processing including basis of legitimate interest

To register you as a new customer

  1. Identity

  2. Contact

of a contract with you

To process and deliver your order including:

  1. Manage payments, fees and charges

  2. Collect and recover money owed to us

  1. Identity

  2. Contact

  3. Financial

  4. Transaction

  5. Marketing and Communications

  1. Performance of a contract with you

  2. Necessary for our legitimate interests (to recover debts due to us)

To manage our relationship with you which will include:

  1. Notifying you about changes toour terms or privacy policy

  2. Asking you to leave a review or take a survey

  1. Identity

  2. Contact

  3. Profile

  4. Marketing and Communications

  1. Performance of a contract with you

  2. Necessary to comply with a legal obligation

  3. Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

To enable you to partake in a prize draw, competition or complete a survey

  1. Identity

  2. Contact

  3. Profile

  4. Usage

  5. Marketing and Communications

  1. Performance of a contract with you

  2. Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)

To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

  1. Identity

  2. Contact

  3. Technical

  1. Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)

  2. Necessary to comply with a legal obligation

To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you

  1. Identity

  2. Contact

  3. Profile

  4. Usage

  5. Marketing and Communications

  6. Technical

Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)

To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

  1. Technical

  2. Usage

Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

To make suggestions and recommendations to you about goods or services that may be of interest to you

  1. Identity

  2. Contact

  3. Technical

  4. Usage

  5. Profile

  6. Marketing and Communications

Necessary for our legitimate interests (to develop our products/services and grow our business)

Clause 5 - Cookies

We may from time to time implement "cookies" or other features to allow us or third parties to collect or share information that will help us improve the services we offer or help us offer new services and features. “Cookies” are identifiers we transfer to your computer or mobile device that allow us to recognize your computer or device and tell us how and when the services or website are used or visited, by how many people and to track movements within our website. We may link cookie information to personal data. Cookies also link to information regarding what items you have selected for purchase and pages you have viewed. This information is used to keep track of your shopping cart, for example. Cookies are also used to deliver content specific to your interest and to monitor website usage.

You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of our website or services.

Clause 6 - Google Analytics

We use Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how Users use the website. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

Clause 7 - Change Of Purpose

We will use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

We will also use your personal data for:

  1. any other purposes for which you have provided the information

  2. any other incidental business purposes related to or in connection with the above

  3. purposes which are reasonably related to the Purposes and where we have obtained and maintain related consent

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Clause 8 - DISCLOSURES OF YOUR PERSONAL DATA

We may disclose your personal data where such disclosure is required for performing obligations in the course of or in connection with our provision of the goods or services requested by you, or to third party service providers, agents and other organisations we have engaged to perform any of the functions listed above for us

Clause 9 - International Transfers Of Personal Data

Your personal data and/or information may be transferred to, stored or processed outside of your country. In most cases, your personal data will be processed in Singapore, where our servers are located and our central database is operated. We will only transfer your information overseas in accordance with applicable laws.

This includes:

obtaining your consent, unless an exception exists under applicable laws or any other laws, and

taking reasonable steps to ascertain whether the foreign recipient of the personal data is bound to comply with standards of protection that are at least comparable to the applicable laws.

Clause 10 - Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Clause 11 - Information On Minors

The services/website are not targeted to minors (those under the age of 18) and we do not intend to sell any of our products or services to minors. If a minor has provided us with personal data without parental or guardian consent, the parent or guardian should contact our data protection officer to remove the information.

Clause 12 - Retention Of Data

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Clause 13 - Access And Correction Of Personal Data

You may access or correct your name, birthday, shipping and billing addresses by logging in to your user account.

For personal data that cannot be corrected by you by logging in to your user account, you may request to access and correct such personal data by emailing our Data Protection Officer. We may need to request additional information from you to confirm your identity before providing the access or making the correction.

We will do our best to respond to personal data access and correction requests within 30 days. Where we are unable to meet this timeline, we will update you with the soonest possible time within we can provide the information or make the correction. Note that we may charge you a reasonable fee for the handling and processing your Personal Data access request.

Clause 15 - Individual Rights For Users In THe European Economic Arena

If you are located in the European Economic Area, you may seek confirmation regarding whether Deskera is processing your Personal Data, request access to your Personal Data and ask that we correct, amend, delete, or restrict processing of your Personal Data. In addition, you may object to Deskera’s processing of your Personal Data at any time. However, please note that doing so may impact your ability to access and use Deskera’s Platforms and services.

While Deskera makes reasonable efforts to provide our users with access to their Personal Data, there may be circumstances in which we are unable to provide such access, including but not limited to: where the information in question is legally privileged, would compromise the privacy or other legitimate rights of other persons, where the burden or expense of providing access would be disproportionate to the risks to your privacy, where the request is clearly excessive or unfounded, or where the information requested comprises proprietary business information.

Clause 16 - Contact Us

We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy policy. If you have any questions or concerns about our privacy policy or practices, please do not hesitate to contact our Data Protection Officer using the details set out below.

E-mail: hello@deskera.com

Emails and letters should clearly state that you are making a query, request or complaint relating to the privacy policy in the subject line to ensure the matter is dealt with expediently. We will strive to deal with any query, request or complaint promptly and fairly.

Clause 17 - Updates On Privacy Policy

As part of our efforts to ensure that we properly manage, protect and process your personal data, we will be reviewing our policies from time to time. We may update this privacy policy to ensure that it is consistent with industry trends and any changes in legal or regulatory requirements. We reserve the right to amend the terms of this privacy policy at our absolute discretion.